会议报销
会议经费
In addition to adherence to the 电子游戏软件 travel policy, please follow these guidelines very carefully to receive reimbursement for pre-approved conference-related expenses. Incomplete files or files not in compliance with these guidelines will be rejected. Reimbursement requests must be received during the same fiscal/academic year in which the conference took place and must be submitted no later than 30 days after the completion of travel.
Students in the 电子游戏正规平台生 School of Arts and Sciences may receive funding for one conference per academic year (June 1–May 31). Students must complete and submit the 会议参加者表格 to Associate Dean, Candace Hetzner for reimbursement. (Firefox is the recommended browser for submitting this form. BC证书要求.)
Students presenting at a conference may request reimbursement for expenses related to said conference by completing the steps below. The maximum reimbursement is $350 for presenting GSAS students.
Students attending a conference but not presenting may request reimbursement for conference-related expenses by completing the steps below. The maximum reimbursement is $150 for attending GSAS students.
所有可报销费用, we strongly advise against one student's purchasing or paying for other students; doing so makes the reimbursement process even more cumbersome.
Students must submit the 会议参加者表格 to receive approval from Dean Hetzner. (Firefox is the recommended browser for submitting this form. BC证书要求.)
Complete and sign the BC电子游戏正规平台生费用报告. Be sure to include your Eagle ID# (first eight digits on your Eagle One Card).
No later than 30 days after the completion of travel, approved students must submit:
- 填妥的表格
- A copy of the conference program listing your presentation
- Printed email approval from Dean Hetzner
- All 原始发票 and supporting documents
Tape all loose 原始发票 to a standard sheet of (8.5" x 11") paper, with your Eagle ID# written on each sheet. DO NOT staple anything, submit only single sided documentation. Completed paperwork should be submitted to Cara Burke either by email 卡拉.burke@yinghuiqibao.com or in person to Gasson 108 unless you are in the following departments:
生物学
联系迪娜 蒂娜.goodfriend@yinghuiqibao.com, 或者是 莫里西服务中心
英语
联系切尔西·帕森斯: bcenglish@yinghuiqibao.com
哲学
联系Christopher Hanlon 克里斯多夫.hanlon@yinghuiqibao.com
物理
请与简·卡特联系，电话: 简.carter@yinghuiqibao.com
心理学
联系Michael Ring: 迈克尔.ring@yinghuiqibao.com
Original boarding passes and print-out of itinerary are required. If the itinerary does not show the method of payment, you must also provide proof of payment. GSAS does not reimburse for costs related to the purchase of travel/trip insurance.
Requires exact street address of destination, 原始发票 for road tolls and parking, 如果适用的话. Include a print-out of the driving directions of the route you took, with the total miles from start to end. Also, include the names of other BC students who rode with you.
Original receipts for rental car, road tolls, etc. Also, include the names of other BC students who rode with you.
GSAS no longer funds meals for conference travel. GSAS does not pay a per diem for conference-related travel. GSAS does not reimburse for alcohol, 娱乐, or other expenses not directly related to the performance of the conference-related travel assignment.
Original hotel statements showing a method of payment and a zero balance are required. Each student should request such a statement in his/her own name.
其他院长批准的资金, students may request reimbursement by completing the following steps:
- Complete and sign the BC电子游戏正规平台生费用报告. Be sure to include your Eagle ID# (first eight digits on your Eagle One Card).
- Submit to the 电子游戏正规平台生 School of Arts and Sciences, Gasson 108, 填妥的表格, 原始发票, and any other supporting documents.
- Tape all 原始发票 to a standard sheet of (8.5" x 11") paper, with your Eagle ID# written on each sheet. DO NOT staple anything, only single sided receipts are acceptable.
- For travel-related expenses, please follow the guidelines outlined in the section above.
- You must also attach written approval of your special funding request from your department and/或者是 dean.
常见问题解答
Why does Accounts Payable need this paperwork?
电子游戏软件 follows the IRS Accountable Plan, which requires a business purpose and full documentation for all reimbursed expenses to our employees and students. Under this plan, non-documented expenses become taxable income.
How will I receive my reimbursement for conferences or other funding?
Students are requested to setup direct deposit for expenses. This is a separate authorization from that done with Human 资源. Please complete the student direct deposit form. If you do not setup direct deposit, reimbursement checks are usually sent via US Postal Service to your Agora address; otherwise, you will be contacted to pick up your check at Accounts Payable in 129 Lake Street on Brighton Campus.